Our Mission
"We are dedicated to providing professional financial services following the AIPB code of ethics and GAAP standards with quality and integrity. Our clients are assured of strict confidentiality, security, and personalized hometown services at affordable prices."
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How It Works...
Accurate Ledgers works with you to implement a financial system typically in three-step process which involves an initial client meeting, the set-up and the day-to-day process of using our services.
Initial Meeting
  • 1-2 hours in length involving your decision makers.
  • Involves an in-depth discussion of your current bookkeeping activities including systems, transactions, nature of your business, hours spent and reports generated.
  • We determine how we will tailor our process to your needs. This includes outlining your current process or expectations with ours and the processes to follow.
Setting Up the System
  • Our set-up process generally consists of one visit to your office or home and off-site work by Accurate Ledgers . The on-site visit consists of:
  • Your signing of documents and forms to effectively outsource the bookkeeping function. This step can also be done via our FedEx account.
  • Working with you or your accountant to review your Chart of Accounts and to determine which monthly reports should be generated, including special reports tailored to your business drivers. We can also work with you and prepare a chart of accounts to tailor to your tax and expenses.
  • Introducing myself to you as being assigned to your account, and providing you my direct phone and e-mail contact information.
A minimum starting point for converting you to our system is an opening trial balance. If an accurate trial balance with a satisfactory Chart of Accounts is in place at the start of our engagement, we can convert your information and start immediately. If there is not an accurate trial balance, or satisfactory Chart of Accounts, you have a choice of allowing us to do that for you or your accountant can also perform this service.
Day to Day Invoices and Deposits
You have the choice of preparing invoices and billing customers directly, or including invoicing as part of the our service. If you maintain the invoicing, we will develop processes with you to ensure that we are notified of all invoices sent, and their corresponding cash receipts. We can also make deposits for you in some cases.
Bill Payment
We can pay the bills for our clients if you elect that service, then we post the payment to the General Ledger. In most cases, we can arrange for your vendors to send invoices directly to us or you have the option to send them to us (either physically, Fedex, fax, or through email for processing). We organize your bills, post them to the General Ledger, and present them to you in an orderly fashion for review, approval, and payment. We notify you via e-mail when bills have been posted to your account. We allow you to approve and schedule payment as you desire, including date of payment, partial or full payment, or no payment at all. No payment is made without your consent. At the end of the year, we can prepare a CD with all of your payment history and scanned invoices alleviating the need for you to maintain paper files.
If you need to write a check outside of the ordinary course of vendor payments, simply notify us via phone call or e-mail, and we will immediately cut the check for you. You may also maintain a checkbook for emergency and petty cash check writing purposes. We will provide you with processes to provide us with the transaction information.
Payroll preparation for you to send third party payroll companies is available at this moment. We will be working on providing you with complete payroll services shortly. We can also provide you with payroll services through Quickbooks or Quicken at discounted rates.
Bank Reconciliation
Accurate Ledgers reconciles the bank accounts for you on a monthly basis. By outsourcing your bank reconciliation to us, you will provide your company with one of the most effective safeguards against employee theft.
Monthly Reports
A cornerstone of our service is providing meaningful, timely financial reports. From the secured client page of our website, clients can review a variety of standard reports such as Profit and Loss, Balance Sheets, General Ledger and Accounts Receivable and Payable Agings. These reports provide business owners with information that is meaningful to them, prepared in a format they can readily understand.
Collection Notices
We will monitor the Accounts Receivable Aging, and automatically send "late notices" out to help expedite customer payment. We can also make courtesy calls to vendors to remind them of their excessively late payment.
Our clients are assured that any information we receive on their company is strictly confidential. We protect all the information you provide us with updated virus and spyware blocking programs. We also only communicate with you via secure lines of communication.
Privacy Policy
Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and handled.
The Information We Collect
This notice applies to all information collected or submitted on the Accurate Ledgers website.
The Way We Use Information
We use the information you provide about yourself to facilitate service. We do not share this information with outside parties except to the extent necessary to complete service.
Services Provided for Individuals & Small Businesses:
Financial statements
Income Statements & Balance Sheets
End-of-Period Reports
Bookkeeping and payroll preparation for third parties
General ledger
Bank reconciliation
New business startup
QuickBooks consultant
Peachtree consultant
24-Hour Telephone Support
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